FinOps 102: Who does what? And where to start?

Post • 6 min read

In part 2 of this FinOps blog series (part 1 is here), we tackle some burning FAQS. Want insight on how to divide FinOps responsibilities within a team? Curious about how to make it work with multi-cloud?  Wondering which workloads to start with?

Read on – you’re in the right place.

Q: What role do IT, finance, application developers and engineering teams play in this new world of FinOps?

It’s a cloud spend issue. Organisations are now at a stage of cloud maturity where the scale of spend is on the radar of senior leaders. Before, it simply wasn’t a big enough line item in the budget. Hyperscalers have always recommended using tagging and implementing spend controls and cost allocation early on. But because there was limited business impact in the early days of cloud adoption, people didn’t pay as much attention to it.

But hyperscaler platforms are far from just being “hosting” services. And that’s where the trouble starts. We need to rethink this view of cloud as a replacement for on-prem infrastructure services. The sheer richness of what it offers goes so far beyond servers and storage, that it’s nothing short of unprofessional to dump cost saving responsibilities on to IT. 

Instead, we would strongly advocate for having at least 3 parties at the FinOps table: finance, IT operations and application developers/engineering. This is because:

  • Accountability for cost should always sit with the application
  • Making sure services are provisioned safely and well managed sits with IT – the costs here are mostly labour and licences rather than hyperscaler costs
  • Finance should ensure cost allocation and chargebacks are in line with corporate processes.

It’s also very important that IT and finance learn to get out of the way of engineering teams when it comes to designing for an application’s best possible ROI / TCO. 

Q: This sounds pretty complicated. Are senior business and IT leaders right to be sceptical that this can be achieved? There are so many different application owners, plus there’s the finance department. How does this actually work in practice?

FinOps is the short version Financial Operation, it's the art of managing financials in the public cloud. Here’s the quick definition: Real time reporting + just-in-time processes + teams working together = FinOps.

Each individual engineer, software delivery squad and operations team can start living FinOps simply by reading and analysing automatic suggestions from tools like AWS Cost Explorer and asking:

  • Do they make sense in the given case? 
  • Will there really be savings if they’re implemented? 
  • Can we commit to a reserved instance/upfront payment plan? 

Start with thinking about it, and learn as you go.  Another nice angle is thinking about how you can build an application the cheapest possible way, without sacrificing security, reliability or quality/performance. Make this a nice hackathon exercise for architecture teams.

We’ve seen great results with these bottom-up approaches, in terms of building up the right culture and capabilities. They give FinOps the same feel as the DevOps mindset of “you build it, you run it”. Think of it as “you build it, you fund it” – and see what happens next! 

To be honest, without buy-in from your engineers and administrators, you’re not going to make FinOps a reality anyway. If you follow a pure top-down approach, you risk creating a sort of shadow IT. You also risk your best engineers thinking about whether they want to work in a place where finance gets to decide on technical architectures.

Q: Should anything be top-down?

There has to be vision and drive from the top, as with any change management initiative. At the end of the day, FinOps is about making money. By optimising cloud spend, you can drive more revenue, signal customer base growth, enable more product and feature release velocity and even help shut down a data centre.

From our point of view, the easy part is the top-down modelling and chargeback management. We solved this years ago and even built tools for it. So don’t waste time on that – instead, focus instead on people, organisation and culture

Q: How does it work when organisations are multi-cloud, especially when it comes to individual hyperscaler special agreements and savings plans? Will customers benefit from using tools to overcome the strain the multi-cloud reality is putting on their FinOps?

There are a few factors in play here. 

First, this is where we enter the realm of contracting with hyperscalers. If you’re getting a big discount or co-invest from AWS, Azure or Google Cloud, you’ll have a better TCO for cloud usage in a given time period. As an end user of cloud (e.g., an individual developer), these things are “given”, and the IT organisation and digital product teams aren’t in a position to influence them. They’re more likely to be in the hands of corporate purchasing and procurement departments, which sit across the organisation and are affected by many other factors. 

Second, when you’re using more than one hyperscaler, you need a way to get an accurate and holistic overview of your spend. Moving between hyperscaler tools is inefficient and risks savings opportunities falling through the cracks. A “do it yourself” approach doesn’t really work here, because it’s so complex. 

Cloud management tools can provide full insight into and understanding of spend and cost optimisation opportunities across all clouds and VMware. When it comes to multi-cloud FinOps, everyone can then understand the contractual situation, discount models and spend across the estate – which gives you a mechanism for enforcing accountability and embedding that FinOps mindset.

Q: Do you think there are any limitations to FinOps? Things it won’t solve or workload types where it makes no sense?

Everything has its limits. But as with DevOps, it makes little sense to start with why FinOps wouldn’t work. 

For sure, FinOps is more interesting and impactful when used with dynamic workloads than with static server estates. But implementing a mindset and an approach that’s conscious of cost-of-usage and cost-of-design is of value, regardless of application type.  

On average, people are leaving 20% of value from the cloud on the table because they’re not keeping on top of their usage and spend consumption.

Check our our Strategic Ways to Cut Cloud Spend for ideas on how to capture that value

(And if you want to read more honest insight about getting started with FinOps, read part 1 of this FAQ series.)

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Ilja Summala
Ilja’s passion and tech knowledge help customers transform how they manage infrastructure and develop apps in cloud.
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